Photography Services – Covid Response Guidelines for INphotography.

 

7th September 2021

 

OPERATING UNDER ALERT LEVEL 2

Our photography services are carried out on site at various locations, predominantly colleges and sports clubs. The contents of this document are intended to outline INphotography’s compliance to the current government rules and guidelines issued by covid19.govt.nz, business.govt.nz/covid-19, Ministry of Health & Ministry of Education. This document is an attachment to our overall work safe policy. INphotography have an obligation to identify risks in our workplace, and where possible eliminate or minimise those risks. Therefore, we must implement control measures to minimise the potential spread of covid19.

 

  1. Identify and intercept potential sources of infection before entering any site.

Ensure all INphotography employees and or contractors that are engaged to work on site at any location declare they are free from any of the following symptoms: cough, sore throat, shortness of breath, runny nose, sneezing, loss of smell, or fever before they are allowed on site. They must also declare that they are not awaiting a covid test result or been in close contact with anyone who has a covid test result pending. They must not have been to a location of interest in the past 14 days, nor have been in close contact with anyone who has been.

 

  1. Contact Trace 

All INphotography employees and or contractors that are engaged to work on site at any location must ‘sign in’ to allow the ministry of health to trace them in the instance that they consequently contract covid19 and or to contact them in the instance that their visit consequently becomes a location of interest.

Where relevant employees must comply with onsite covid19 declaration forms as per the relevant site’s own policy, and in accordance with their site safe assessment.

 

  1. Physical Distance

 At alert level 2, try to keep 2 metres away from people you do not know. Workers providing services legally must keep 1 metre apart from each other and their clients, except for when close physical contact is needed to provide the service. (Covid19/govt.nz/personalcareservices)

 INphotography employees and or contractors that are engaged to work on site at any location will where possible maintain 2 metre distance and give verbal instructions to the person/s being photographed. Where necessary, the photographers or photographer’s assistant (with face coverings) will engage in closer proximity to demonstrate or help position person/s to achieve the desired result, and or to liaise and review a set of data or image to determine required feedback.

 

  1. Hygiene Practice

 Businesses will also need to make sure they maintain good hygiene practices, and regularly clean and disinfect shared equipment and surfaces. (Covid19/govt.nz/)

Reduce the number of shared surfaces, and regularly disinfect them. (business.govt.nz/covid-19/)

 INphotography employees and contractors will be required to practice good hygiene. This includes avoiding handshakes or any other close physical contact, using alcohol-based hand sanitisers, avoid touching their face, washing hands with soap and water, including before and after eating and after going to the toilet.

INphotography employees and contractors will wear face coverings at all times when contact closer than 2 metres is required to provide their service.

INphotography recommends eliminating the use of shared props in their works, for example sports equipment in photographs at sports clubs or schools. INphotography encourages each group to bring their own. Where equipment needs to be shared it will be sprayed with an appropriate sanitizer between groups.

 

  1. Response to Gathering/Event Rules

INphotography acknowledge that events and gatherings continue to be higher-risk activities for transmission of Covid19.

 At alert level 2, events can go ahead but with restrictions. Events and event facilities can have a maximum of 50 people in any defined indoor space, and 100 people in any defined outdoor space. Workers providing services to the event are not included in the indoor and outdoor gathering limits. Employees working at an event legally must wear a face covering if they interact with customers. If you go to an event, you legally must keep 1 metre apart from people you do not know. We encourage you to wear a face covering if physical distancing is difficult. (covid19.govt.nz/activities/events)

INphotography employees and contractors will wear face masks when contracted to provide photography services at any location or event. Wherever possible we will use equipment such a longer lens appropriate to maintain a physical distance of 2 metres.

 

 

5a. INphotography and group photography in schools/kura

INphotography acknowledge that scheduling groups to be photographed throughout a day could be classified as an event and therefore gathering rules could apply, however:

For most day-to-day activities at schools, the rules for gatherings do not apply. Under the COVID-19 Public Health Response Order, schools are exempted from physical distancing requirements when people are there to receive, provide, or support education services. (education.govt.nz/covid19)

 School events or activities like performances, cultural events and sports can continue. Ākonga (students) and teachers do not need to physically distance. But parents, carers and whānau who visit the school should try to keep 2 metres apart from people they do not know. (covid19.govt.nz/activities/education)

 Physical distance is not possible in some sporting activities. In these situations, extra emphasis on handwashing and drying (or cleansing with hand sanitiser) before and after activities and regular cleaning of equipment is very important (education.govt.nz/covid19)

Children and young people do not need to wear face coverings because other public health control measures will be in place including children and staff staying home if they are sick, contact tracing, and hygiene requirements. The public health recommendation is that children under 6 should not wear a face covering in any setting. (education.govt.nz/covid-19/face-coverings/)

INphotography believe that our purpose is to support education services in offering a formal record of any specific learning, sport or performing arts group. We are also able to maintain a 2m distance from students and staff in our service.

As indicated above (4) INphotography will sanitise any shared equipment/photograph props such as balls or bats between each group. However, we recommend that each group or individual bring their own necessary equipment. As physical distancing is also not possible or practicable in recording/photographing groups, we encourage schools/students to adhere to the additional cleansing recommendations before and after their group photograph.

 INphotography expect a range of reactions from our clients including students in schools/colleges. We will respond in an empathetic, yet practical manner to any genuine concerns. We note that physical distancing and face coverings for our subjects being photographed are not practicable. Our service which is to record and identify members of a particular group requires students to be in close proximity, and for their faces to represent their customary identity.

 Although anyone is entitled to wear a mask should they choose to, it is also not practicable for us to record their customary identity. (This is not applicable to any persons that customarily wear a face covering for religious tradition). We therefore suggest that these persons do not participate in the group photograph and are noted as absent. An insert can be arranged on their copy by direct request.

 

5b. INphotography and group photography in sports clubs

INphotography acknowledge that scheduling groups to be photographed in one location over a block of time could be classified as an event and therefore gathering rules apply.

 Event/Gathering:

At Alert Level 2, team sports events can continue. These are limited to 50 people in Indoors venues and 100 people at outdoor venues. The 100 person limit includes players and spectators. Referees, officials, and other workers providing services to a sports game are not included in the 100 people. (covid19.govt.nz/activities/sports-and-recreation)

INphotography acknowledge that a team is classified as their own bubble and physical distancing measures are not possible within that team to continue playing their sports game. Therefore, the same reasoning is applied to the proximity of players in order to provide a group photograph record.

Scheduling/Timetable:

INphotography support their sport club clients to formalise a timetable to ensure that no more than 50 people are in any defined space at one time. If this requires additional time between teams to our traditional timetabling, then this is accepted. This remains paramount, even if unforeseen circumstances result in delays or disruption to the scheduling.

If a place has more than 1 defined space, then people should not intermingle between the defined spaces. This includes when entering, leaving, or going to the bathroom. It does not include workers. (covid19.govt.nz/activities/sports-and-recreation)

INphotography encourage their sports club clients to gather their teams in one defined space, separate to that of the photography space. (Example – clubrooms for gathering and greenroom for photographs). This allows for one group to be photographed whilst others are gathering in preparation. Once photographed, teams should use an exit that does not cross back to the initial space where new teams are gathering.

 Face Coverings:

INphotography expect a range of reactions from our clients including those under the age of 13 in sports clubs. We will respond in an empathetic, yet practical manner to any genuine concerns. We note that physical distancing and face coverings for our subjects being photographed are not practicable. Our service which is to record and identify members of a particular group requires players and coaching/management staff to be in proximity, and for their faces to represent their customary identity.

Although anyone is entitled to wear a mask should they choose to, it is also not practicable for us to record their customary identity. (This is not applicable to any persons that customarily wear a face covering for religious tradition). We therefore suggest that these persons do not participate in the group photograph and are noted as absent. An insert can be arranged on their copy by direct request.

 

  1. Additional control measures to minimise the potential spread of covid19

Under alert level 2 onsite sales tables for cash or eftpos orders will be discouraged and, in most cases, not offered. All orders should be made using our online store where possible.

 

Compiled by Brooke Woollett on behalf of INphotography for their employees, contractors, and clients on 7th September 2021. 

References made to the most up to date rules and guidelines issued by covid19.govt.nz, business.govt.nz/covid-19, Ministry of Health & Ministry of Education as at 7th September 2021.

 

 

Brooke Woollett. Owner/Photographer